When did the limits in the Delegations Register go live?
New financial delegation limits came into force on Monday7 October 2024. The Locodelegations Platform also went live that same day and contains the financial delegations approved by Council and those made by the Chief Executive under delegated authority from Council.
What about the old delegations of authority I had? Where can I find my old delegations?
The financial limits set out in the Delegations Manual have largely been replaced with the financial limits set out in the Delegation Register. There is only one recorded exception to the financial limits delegated by the Chief Executive which reflect a specific delegation made by Council to operational staff in August 2024. Further exceptions may be needed in the future, but these will be requested from Council by the Chief Executive.
When will the other tabs of the Delegations Register be populated?
The review of delegated authority began in June 2024 and has been planned in two stages: stage 1 financial delegations and stage 2 non-financial delegations.
Stage 1 was completed at the end of September 2024. Stage 2 is scheduled to be completed by Late-2025.
The Delegations Manual will continue to be updated to reflect any non-financial delegations of authority until these are input into the Delegations Register alongside the financial delegations. Communications will be sent out prior to the migration of the remaining content in the Delegations Manual to the Delegations Register.
I can't locate a delegation for my role on the Delegations Register? Why is this?
There are a few reasons why this might be:
a) Your role does not have a delegation for the activity, or
b) There is a delegation for the activity, but it hasn't been carried over into the Delegations Register (an omission),
c) You are not entering the right key words to locate your role's delegation. In this case try an alternative search term which reflects your organizational unit (e.g., Human Resources). If you are still having issues, please contact Jodie Beker.
Here are instructions on how to do it:
- Go to Locosoft Home Page - Locosoft
- Click on the login button up the top right hand side
- You will be directed to a page which asks for your email address and there will be a “register” button. “Select the Register”
- From here you can use the search function on the top right hand underneath the login button and enter your full title of part of your title e.g., Head of legal, or part of your title e.g., legal. Once you enter in your search terms, you will get a list of delegations where that search term is mentioned (ignore the Acts section for now as these have not been populated with any roles). This list will include any financial delegation modules your role has authority for.
- From here you can use the search function on the top right hand underneath the login button and enter your full title of part of your title e.g., Head of legal, or part of your title e.g., legal. Once you enter in your search terms, you will get a list of delegations where that search term is mentioned (ignore the Acts section for now as these have not been populated with any roles). This list will include any financial delegation modules your role has authority for.
- Click on the financial delegation module you want to access via the “see details” link, It will open up to show you what limit applies to your role
What happens to existing policies or other documents which refer to old or different financial limits?
Existing documents remain in force except for any references to financial limits. The new financial limits override any limits related to the 18 expenditure activities recorded the Delegations Register. Policy documents will be reviewed and updated incrementally to reflect new financial limits, and conditions or limitations and procedures will be developed over the next few months will help clarify how to interpret and exercise the new delegation limits.